It is up to you to check if disclosure is ready and it is not up to the prosecutions office to hunt you down. I always put a mailing address, phone number and an email address on my requests though anyways. But the fact that they lost it is the issue, not the fact that you did not leave them a phone number because you called and they said it was ready.
When you go to trial, just have a signed letter from your wife with you that says the following:
DATE:
AGENT and REPRESENTATIVE
Please be advised that I, ____________________________, give __________________________ permission to act on my behalf as my agent and to represent me in the above matter.
Thank you
(signature)
NAME
ADDRESS
I have a occaissionally heard that some JP's will give people a hard time about representing a friend of family member, so you should take a copy of the following with you as well just in case:
LAW SOCIETY ACT Interpretation
1. (1) In this Act, "person who is authorized to provide legal services in Ontario" means, (b) a person who is not a licensee but is permitted by the by-laws to provide legal services in Ontario;
Exception, non-licensee practising law or providing legal services
26.1 (5) A person who is not a licensee may practise law or provide legal services in Ontario if and to the extent permitted by the by-laws.
Same
26.1 (7) A person who is not a licensee may hold themself out as, or represent themself to be, a person who may provide legal services in Ontario, if,
(a) the by-laws permit the person to provide legal services in Ontario; and
(b) the person specifies, in the course of the holding out or representation, the restrictions, if any,
(i) on the areas of law in which the person is authorized to provide legal services, and
(ii) on the legal services that the person is authorized to provide.
LSUC BY-LAW 4 - PART V - PROVIDING LEGAL SERVICES WITHOUT A LICENCE Providing Class P1 legal services without a licence
30. The following may, without a licence, provide legal services in Ontario that a licensee who holds a Class P1 licence is authorized to provide:
Acting for friend or neighbor
30. 4. An individual,
i. whose profession or occupation is not and does not include the provision of legal services or the practice of law,
ii. who provides the legal services only for and on behalf of a friend or a neighbour,
iii. who provides the legal services in respect of not more than three matters per year, and
iv. who does not expect and does not receive any compensation, including a fee, gain or reward, direct or indirect, for the provision of the legal services.
Acting for family
30. 5. An individual,
i. whose profession or occupation is not and does not include the provision of legal services or the practice of law,
ii. who provides the legal services only for and on behalf of a related person, within the meaning of the Income Tax Act (Canada), and
iii. who does not expect and does not receive any compensation, including a fee, gain or reward, direct or indirect, for the provision of the legal services.